Project 1: Create an AI-powered scheduling system

Project overview: As a Virtual Assistant, you've been tasked with implementing an AI-driven scheduling system for a busy executive client. The goal is to streamline their scheduling process, reduce time spent on administrative tasks, and improve overall efficiency.

Client profile: Your hypothetical client is Sarah Chen, CEO of TechInnovate, a fast-growing tech startup. Sarah has a packed schedule, including:

• Internal team meetings
• Client presentations
• Investor calls
• Industry conferences
• Personal appointments

Sarah currently spends about 5 hours per week managing her calendar and often experiences scheduling conflicts and last-minute changes.

Project objectives:

1. Implement an AI-driven scheduling system that reduces Sarah's time spent on scheduling by 80%.
2. Ensure the system can handle complex scheduling scenarios and preferences.
3. Integrate the system with Sarah's existing tools (e.g., Google Calendar, Zoom).
4. Create templates and forms for gathering necessary information from meeting participants.
5. Develop a process for handling exceptions and special requests.

Implementation steps: